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Best Practices

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Institute Best Practices detailed information

The Institute follows several best practices. The various best practices are listed as under:-

1. Automation of Student and Examination related functions using ERP

2. Industry Centric Certificate and Diploma Courses enhancing skills and employability of students

3. Green Practices like Green Audits, Plastic free campus, display and awareness, use of cycle, car pooling, waste management, paper disposal using crushers, etc.

4. Day Care Center - Being Responsbile towards the society (senior citizen residents of Mahalaxmi Nagar Indore)

5. Free Yoga sessions for Mahalaxmi Nagar residents within the campus

6. Use of renewable resources such as Solar Panels on roof top, Solar Gysers, etc.

7. Centralized Office

Out the above best practices the following are the top two best practices which are highlighted as per the NAAC Format:-

BEST PRACTICE # 1

1. Title of the Practice:

"Automation of Student and Examination related functions using ERP"

2. Objectives of the Practice:

The main objective of the entire system is to provide a user friendly interface and powerful data system which make this system more useful. The College ERP system computerizes all the details of the college system which are updated by admin only can access by the students and faculties. ERP on college management system reduces the most of the human work that are done earlier to managing the college system. Once the details are entered into the system by the authorized person then there is no need for other users to deal with separate section. Only a person that is having an administrative authorization is enough to maintain all the reports and records of the system. The security can also be provided as per the requirements.

3. The Context:

College ERP system provides a simple interface for maintenance of different student, department, faculties, library and others information. All the colleges usually have a number of departments and educational modules such as courses, seminar hall, etc. Managing all these departments and other modules manually is a very difficult and hard, ineffective and expensive task. So here we propose an ERP system for college. Our college ERP system has all the information about the students, teachers, events, library, departments and other respected information. The system allows the admin to add students, faculties and any other events. Our system allows a faculty to enter or input student’s attendance into the database which can later be viewed by students and faculties. The students can view his/her attendance through a separate student login. The admin can upload the timetables for various departments for exam preparation.

Enterprise Resource Planning (ERP) (ACCSOFT 2.0) college web application is the one kind of web application which integrates all the modules and functionalities of college system on a single system that can be handled by the administrative head and access by the students and faculties with valid user id and password. As we know that, a college consists of different departments, such as course departments, fees management, library, event management etc.

4. The Practice

ERP system in brief is explained below:-

Simplify Admission Process

Admission process in colleges, universities or any other educational institutions is more often complicated and long. Each application consists of many pieces of information about the candidate including their date of birth, marks, specialization, and more. To determine the candidate’s eligibility, we need to check all these records. If the task is done manually, the process becomes extremely time-consuming. The system displays all the necessary components at a single place, which makes them easily accessible to the administrator and thus speeds up the accreditation process.

Centralized Data Management

Educational institutions need to store tremendous amounts of information about students, books, exams schedules and other data. An ERP solution integrates the whole campus and all the branches in a common system to make the process of data management easy. The software enables sharing of stored data across all departments to keep faculty, staffs, and students updated on important announcements. This makes a better control of internal and external communication in our institution and never experiences a communication breakdown.

Cost Effective

One of the most prominent advantages of ERP implementation in our institution is its cost-effectiveness. The software cuts down manual tasks involved in the fundamental methods of campus administration such as admission, payroll and others to reduce the number of man-hours, resulted in saving of money. The expenditure spared can be used for imperative educational purposes.

Quicker Management Process

Education ERP system provides easy and quick access to information about students, staff, timetables, examinations, admissions, fees, reporting, and so on. This helps the management to consider and analyze various aspects of the institution faster, leading to growth in planning capabilities. The improved data access also boosts well-informed decision-making through strategic data analysis.

Improve Resource Management

An efficient ERP system puts an end to manual maintaining of cumbersome resource databases. The software can track real-time resource usage, enabling you to optimize operations, allocate and monitor all activities in the institution in a seamless manner. This helps accelerate day-to-day activities and work out things well in time in case of any issue or problem.

Data Security

Our educational institution needs to keep records of students for the ongoing academic year as well as the alumni, faculty, books, and other resources of single or multiple campuses. Combined, the amount of data becomes huge and storing these physically on the shelves is never secure. ERP software can store this enormous amount of information securely. The application has a BACK UP system to preserve the info, which is quite impossible to have if it is stored in files.

MODULES IN THE ERP

Admission Management
Payroll Management
User Management
Scholar Management
Attendance & Leave Management
Scholar Activities Management
Result Processing
Internal Result Processing, Final Result Processing
Teachers Diary & Lesson Plan

5. Evidence of Success

This best practice resulted in achieving the following as measure of success:-

Web enabled
Individual login for parents, staff and students
Access from anywhere
Mobile app for student and staff
Individual model based dash board
Individual student dash board
Management and staff dashboard
Easy access to find out the details
Safe and secure of data or information and files
Lowering the task weigh
Increasing efficiency
Better control
Real time reports

6. Problems Encountered and Resources Required

The success depends on the skills and experience of the workforce, including education and how to make the system work properly. Sharing internal information between departments can reduce the efficiency of the software. There were various problems and challenges faced in implementing the ERP such as coordination amongst the various departments, data gathering, data migration, security implementation, shifting from manual to automation, staff behavior challenges, etc.

An ERP implementation will probably be the most complex technology project ever undertaken on campus. Therefore, executives at institute and college community must know as much about ERP systems and the ERP project as practical.

BEST PRACTICE # 2

1. Title of the Practice:

"Industry Centric Certificate and Diploma Courses enhancing skills and employability of students"

2. Objectives of the Practice:

Various objectives of Industry Centric Certificate and Diploma Courses:-

To bridge the skill gap between institute and industry and implement industry interaction
To provide Industrial Training & Exposure to students for career enhancement
To meet the institution needs
To enhance the skill set of students
To provide the experience of industrial working ambience
To promote advancement of research and implementation professional skill sets in students
To provide an experience and importance of team-work.
To collaborate for possible R&D work.

3. The Context:

Industry Centric Certificate and Diploma Courses enhancing skills and employability of students were started post second cycle accreditation. These courses were planned to be started with key focus on enhancing skills and employability of students. These courses were initiated by the IQAC and designed with the help of subject experts. After draft was prepared these were put up before the Board of Studies, Academic Council and Governing Body for approvals. Suggestions of Board members were duly considered in structuring of these courses. The area identification was a major challenge which was done after careful industrial requirement analysis. One major analysis was done in the area of agriculture management, where it was found that none of the Institutes are offering agriculture management related programs. This requirement was addressed by the Institute and lot many students passed out in this program. They were directly benefitted as is evident from their success stories of obtaining licenses, etc.

4. The Practice

About the industry centric certificate and diploma courses:

4.1 Certificate Course on Research Methodology (CCRM)

Industry Centric Outcome:

It inculcates scientific and inductive thinking, important for the Industry. The Primary objective of the industry is met out through Online Surveys, Report Based Customized Questionnaires, key decision making; while the Secondary objective like working on Government Statistical Databases, Company Websites and Annual Reports, Trade Publications, Online Databases, Offline Databases such as CD-ROMs, Reading Research Reports, Understanding Key Market Players etc.

4.2 GERMINATION: A Certification Module for Developing Entrepreneurship

Industry Centric Outcome:

A student can benefit an Industry by the understanding of writing Business Plan, Entrepreneurial Marketing and Consulting Methodologies, Entrepreneurship Case Studies, Business Practices, Career counselling, Product demonstration, Advertising, Marketing management, Tourism and hospitality. The Students can work as Product Developers, Corporate Managers, Marketing Managers, Business Consultants and Market Analysts.

4.3 Certificate Course in Financial Derivatives

Industry Centric Outcome:

A Student can get the understanding of Finance, he/she can work in area of finance, stock market, analyse the risk and take decisions accordingly.

4.4 C-Language Certificate Course

Industry Centric Outcome:

The Industry can be benefited through candidates proficient in hand-crafting own website, developing technology business, knowledge of input-output functions, data types, knowledge of control flow statements, operators, arrays, modular programming, file handling, usage in structures and defined data types.
It is for the best interests of a company to faster develop IT and programming skills of such candidates, translate into simplified production processes and develop higher standards and best practices in the organization.

4.5 Certificate Course in MS-OFFICE

Industry Centric Outcome:

The certifications help qualify for a variety of positions and candidates can support Industry by becoming Office Manager, Executive Assistant, Administrative Assistant, SharePoint Specialist, Database Specialist, Research Analyst, Project Coordinator, IT Support Technician, SharePoint Specialist, Database Specialist, Workbook Developer, Research Analyst, Project Coordinator etc.

4.6 MS-Excel Professional Certificate

Industry Centric Outcome:

The following job profiles are the most popular and demanding in the Industry that a candidate excels into. Candidates can serve as Data Analyst, Metrics and Analytics Specialist, MIS Executive, Financial Analyst, Market Research Analyst and many more.

4.7 Certificate Course in Tally (ERP.9)

Industry Centric Outcome:

Tally software teaches in handling complex business accounting, inventory transactions, handling TDS, various Taxes, generate reports for taxation and returns that can be uploaded electronically and performing all kinds of accounting operations as required by the industry.

4.8 Diploma in Computer Application (DCA)

Industry Centric Outcome:

Industry is benefitted by getting skilled Computer Operator, Web Designer, skilled Accountant, Software Developer, C++ Developer, Basics Computer Skills, MS Office Applications, and proficient candidates knowing Basics of Internet, E-Business, Software Hacking & IT security, PC Assembly and Troubleshooting and Software Engineering.
The various subjects teaches Networking, Database Development, Programming Development Tools, Languages, Technical writing, Software design, Graphic design, animation, Web and e-commerce development.

4.9 Post Graduate Diploma in Computer Application (PGDCA)

Industry Centric Outcome:

Industry is promoted by getting skilled IT Support Analyst, IT Consultant, Technical Sales Representative, Web Designer, Application Analyst and Systems Analyst
Various Industries can be benefitted including Insurance Firms, etc.

4.10 Diploma in Digital Marketing / Diploma in Digital Design and Marketing/ Advance Diploma in Digital Marketing/ Certificate Course in Digital Marketing

Industry Centric Outcome:

The Industry can get developed candidates for digital advertising, presentations, websites and social media, drafting brochures, reports and newsletters, candidates with knowledge in WordPress, HTML, Google Adwords and Google Analytics etc.
The Institute offers the Course at the Junior and Advanced Level. At the Junior & Mid Level, the Industry can get skilled candidates as Digital marketing intern, Digital marketing executive, Social media specialist, Google Ads specialist, Email marketing specialist, Web Analyst, Online executive, Content marketing executive.

5. Evidence of Success

The following Programs were started during the last five years which were duly approved by the Board of Studies, Academic Council and Governing Body:-

SN	Name of Diploma Course / Certificate Program	Duration
1.	Diploma in Food Safety & Quality Management (DFSQM)	1 Year
2.	Diploma in Agri Business Management	1 Year
3.	Diploma in Computer Application (DCA)	1 Year
4.	Post Graduate Diploma in Computer Application (PGDCA)	1 Year
5.	Diploma in Digital Design and Marketing	1 Year
6.	Diploma in Digital Marketing	1 Year
7.	Advanced Diploma in Digital Marketing	20 Months
8.	Certificate Course on Research Methodology (CCRM)	6 Months
9.	GERMINATION: A Certification Module for Developing Entrepreneurship	6 Months
10.	Certificate Course in Financial Derivatives	6 Months
11.	C-Language Certificate Course	6 Months
12.	Certificate Course in MS-OFFICE	6 Months
13.	MS-Excel Professional Certificate	6 Months
14.	Certificate Course in Tally (ERP.9)	6 Months
15.	Certificate Course in Digital Marketing	6 Months

The success of this best practice i.e. introduction of industry centric specific courses is evident from many students. It will not be possible to elaborate on each and every courses or programs. However, one such big example of evidence of success is Diploma in Agri Business Management. Following are the details highlighting the successful implementation of this best practice DIABM.

DIPLOMA IN AGRI BUSINESS MANAGEMENT

The Certificate Course, Diploma in Agriculture Business Management; take an activity-based approach to raising learners’ awareness about government expectations in the field like license formalities and other documentations and the practical approach to agriculture based businesses. The duration of this course is one year. The course supports learners in preparation for vocational training, for achieving an employability qualification, or for getting a job. The Institute offers an extensive course work in agribusiness.

Diploma in Agri-Business Management is a Diploma Course for the future Agri-business leaders. During the One Year Full Time Diploma Course, students are trained with the Agri-Business skills and develop an understanding of latest Agri-Business trends. Students are exposed to the core Agri-Business concepts and their practical applications. The focus is on developing professionals in Agri-Business in India - an agricultural country.

6. Problems Encountered and Resources Required

There is no work / task in this world which can be achieved without facing problems. There were several challenges and several problems encountered in implementation of these industry centric courses. Few of them are highlighted below:-